Learning Management System or LMS for short is a web-based software and program that manages, documents, tracks, reports and presents educational courses and educational programs. This software allows the teacher to provide the electronic content of his educational course as easily as possible to the participants and students. they can hold quizzes, tests and exams in person online in class. teacher nd course editors can track students’ status and access other such facilities in an internet-based system.
The learning management system or LMS is designed to provide educational content to students, but this system has the ability to hold classes and courses completely offline, online and remotely. In addition to these facilities, the learning management system is not only for holding training courses. This system is used in some organizations and institutions as an employee performance management system. The employee performance management system or the organization’s employee performance evaluation system includes performance evaluation of people within the organization.
What are LMS features?
Now you know that LMS stands for Learning Management System. In fact, all the work related to organizational education and learning are managed in an LMS system.
These items include:
- Defining training courses
- Inserting the contents related to training courses, including text, image, audio (podcast) and video (educational video) files.
- Determining professors and study groups
- Creating user accounts for students to access the educational content
- The possibility of students’ activity in course topics
- The possibility of sending exercises and assignments and grading them by professors
- And other facilities…
So, if we want to say what LMS is in summary, we must say that LMS is a system with which you can do all the activities related to organizational electronic training. Just like Word helps you write your files and Gmail helps you manage your emails, an LMS is a software that helps you create, manage and deliver your e-learning courses. LMS is the basic and main part of any organizational e-learning.
LMS system two main components:
1) The server part that creates the main functionality (creating courses, managing courses, notifying users, etc.).
2) A user interface that runs in your browser. This user interface is used by administrators, teachers and students, and all system features can be accessed through it.
Why you should use LMS ?
The virtual education system is used for all kinds of educational activities. It is also a valuable business tool used by all companies and organizations, large and small. Below are some reasons why you should learn how to use LMS today :
Some organization and companies need to train new recruits or teach new skills to existing employees is a constant need, whether you are an insurance company, a factory, a hospital or a government agency. The use of virtual training by businesses not only helps to spend less effort and money compared to private tutors and conventional seminars, but also provides a better perspective on the employee training process due to the integrated monitoring and reporting tools of this tool.
Familiarizing employees with work
Familiarization of the new force with the work and its conditions is done easily and automatically by the LMS software. Welcome them and show them the workbook, but they can read the rest on their own (and ask you for help if necessary). Additionally, it is a good space to train new recruits on organizational behavior, privacy, and sexual/racial harassment policies.
Training employees on the one hand, and learning from them on the other hand is also important. A knowledge retention program is designed to ensure that valuable skills, techniques, and information remain when an employee leaves or retires.The LMS platform helps to make valuable data that remains in some document management systems and no one looks at them available to new workforces or those coming from other departments at any time.
The virtual education system is suitable for any type of education. It could be a school with online classes, a traditional educational institution that supplements its classrooms with these courses, a business that provides training to its customers, or a government agency or NGO that helps educate the public. In any form of education, virtual education can be helpful. This will be the future of education.
Easy to use
User interaction with LMS has two aspects, one is visual. Your LMS system should be aesthetically pleasing and designed to attract learners. Another aspect is functional. It should be easy to use. Both educators and learners should be able to access the information, modules and resources they need without much difficulty and effort. All this should be visible and understandable.
If the company regularly sets and updates rules LMS will help them. Modern virtual education systems can prevent the problems of adapting and following new rules. Compliance rules and standards can be added directly to training courses, so all users can be aware of them and train according to the updated standards. By means of LMS, people are trained and certified according to new standards.
If your organization needs to stay up-to-date with new compliance laws, then an LMS system will be a useful tool. Publishing compliance rules with a regular procedure and updating old courses based on these changes can be time-consuming.
Learners should not face barriers to accessing the curriculum, depending on where and when they are. Also, factors should not limit their ability (restriction in physical activity, visual impairment). Technologies that are supported by a limited range of software significantly reduce the number of potential users.
As soon as you upload and publish your virtual training course materials to the LMS, your audience will have unlimited access to the information they need. Even people on the go can access the virtual training platform via tablets and smartphones, so they don’t have to wait until the next training session to develop relevant skills and assignments. That’s why LMS is suitable for global audiences in every corner of the world.
Tracking and reporting
Traditional training programs have a time-consuming process, while a suitable LMS system makes this process smooth and effective. From one place, you can monitor the training of the entire company and ensure that all users receive the appropriate training. Tracking and reporting features make training more effective, as you can check the performance. these features will let you know how to improve learning for each employee.
A good LMS system gives you the ability to track learners’ progress and ensure they are meeting their performance goals. For example, if an online learner is unable to successfully complete their eLearning scenario, you can offer additional resources to improve their learning performance or behavior. Many LMS systems have analysis and reporting tools that determine what is lacking in the e-learning course or in which part there is good performance. If you notice that many of your online learners are struggling with a particular online course, for example, you can evaluate the e-learning content and make adjustments as needed.
Reducing education costs
Employee development and training usually consumes a significant amount of money from your budget. Once you invest in the LMS system, you no longer need to pay for traditional staff training and you will have significant savings in travel, accommodation, printing brochures, renting a place, etc.
Good LMS content features
Content is the foundation of your LMS, other features revolve around the content and how the learning material is presented. Having the right content in the right place determines the effectiveness of the course. Visual content is also used for better understanding of the subject. Slideshows also help to present information more precisely.
Therefore, the first step is to identify the type of content. The required documents include Word and PDF to XML and PowerPoint and audio and video files.
Content can include:
Once the LMS platform is selected, these will be added to the account and become an internal part of each course. By narrowing down your needs, you can find an LMS that fits your content type.
Questions to ask are:
- Does the LMS support the latest international e-learning standards?
- Can you upload existing documents, videos and exams and link learners to web content hosted anywhere?
- Can curriculum, instructional materials, and assessment be organized into an effective and meaningful learning path? A learning pathway is a set of courses, events, or learning experiences that must be completed to achieve a goal.
- Can events and training materials be shared between courses or training tracks?
- Can you support online and offline training in combination?
- Can you register learners for classes, seminars, workshops, and other events through your LMS? Can learners register themselves?
- Can e-learning and offline learning be combined in one educational path?
- How are its Certification and pricing structures?
- Does it have feedback system?
- can it be customized?
- Can you track purchases and generate revenue reports? What reports are available?
- Can users use their preferred payment method? Are credit cards accepted?
- Can you email notifications and receipts?